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Adding PDF files to a bundle

The Bundle-Maker allows you to add PDF documents to a bundle. However, note that if you wish to add PDF files to a bundle, your final bundle will be in PDF format rather than a Word document: whilst it is easy to get a perfect PDF file from the contents of a Word document, getting a PDF file's contents to a Word document can be extremely difficult.

[If you use Word 2007, please ensure that you have downloaded the '2007 Microsoft Office Add-in: Microsoft Save as PDF or XPS' available for free at https://www.microsoft.com/en-gb/download/details.aspx?id=7 - if you can save as PDF in Word 2007, you already have this add-in installed and do not need to install it again]

• Users of Word 2003 and below will need to download and install GPL Ghostscript. GPL Ghostscript is totally free, even for commercial users. It is open source software available under the GNU General Public License (just Google 'Ghostscript' for more information). Ghostscript is available to download at http://www.ghostscript.com/download/gsdnld.html (download the Windows GNU Affero General Public License version). The PDF Bundle-Compiler will install Ghostscript’s PDF Printer when first run and you will see ‘Ghostscript PDF’ appear in your list of printers. You may receive a security warning about the printer driver being unsigned or unverified, but you should select to install anyway.

Adding PDF files to your bundle

A full help guide for this function is available at the foot of this page (in PDF format). Brief instructions follow.

Click your cursor in the place in the bundle where you wish to insert the PDF file, i.e., immediately before or after another item within your bundle, not in the middle of another item (see the guide here if you need help with how to insert content). Then click 'Insert PDF File' from the Bundle-Maker ribbon tab to open the insert dialog.

On the dialog, click 'Browse...' and select the PDF file to insert. By default, the name of the file will be used as the title, but you can also type a title yourself (or edit the title as required). Note that the title you give the file will be what appears in the table of contents of your finished bundle.

The Bundle-Maker also needs to know the number of pages in the PDF file and this will be determined automatically. You can edit the number of pages, if required.

Click 'Insert File' when done.

A reference to the PDF file is inserted. As the text inserted says, do not change the text or move the PDF file - it will later be incorporated into your bundle by the PDF Bundle-Complier and so the location of the file needs to match the text inserted. The text in red within the # tags (with the file location and page count) will be hidden when you complile your bundle so don't worry about this appearing in your finished bundle.

You can add multiple PDF files and you can add them at any place within your bunde.

Continue to build the rest of your bundle and, when ready, create your bundle using the Bundle-Maker as normal (see the guide here if you need details of how to do this).

The Bundle-Maker will create your bundle and the final message it displays will let you know that your bundle contains PDF files so you will need to run the PDF Bundle-Complier.

In the table of contents of your bundle, you will see the PDF file(s) appear with the correct pagination gap:

The final step is to combine your created bundle with your PDF file(s) and create a single, fully paginated PDF bundle.

To do this click 'Complie PDF Bundle' on the Bundle-Maker ribbon:

The PDF Bundle-Complier will open and it will detect the current active document in Word and assume it is the bundle you wish to complie (if not, browse and select the required bundle).

The 'PDF Options' tab allows you to set pagination font and other options, but if you don't need to change any settings, simply click the 'Compile PDF Bundle' button.

The PDF Bundle-Complier will save your bundle as a PDF file, read the contents of your bundle and insert the PDF file(s) into your bundle in the correct place. The inserted PDF file(s) will be fully paginated.

When the PDF Bundle-Complier has finished, a 'Save As' dialog will appear and you will be prompted to save your complied PDF bundle. Save it in your desired location.

The compiled PDF bundle will then open in your default PDF application (such as Adobe Reader).

Your bundle is now a single, fully paginated PDF file: all the PDF files that were added as only references as the bundle was built in Microsoft Word are now in place in your compiled PDF bundle. The items in your bundle will also be bookmarked in the PDF bundle, as shown in the screenshot above.

For more detailed instructions, see the guide attached below.

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HJT PDF Bundle-Compiler Help Guide.pdf475.85 KB